SENIOR MARITIME PROJECTS ADMINISTRATOR

Salary: $13,534 - $16,767 per month (37.5-hr work week)

Oakland, CA

Your Port. Your Community. Your Career.

When you join the Port of Oakland, you become part of a proud local legacy, an organization that touches virtually every resident with its services and programs. The Port of Oakland oversees the Oakland seaport, Oakland International Airport and 20 miles of waterfront. The Oakland seaport is in the top 10 busiest container ports in the U.S.; Oakland International Airport is the second largest San Francisco Bay Area airport offering over 300 daily passenger and cargo flights; and the Port's real estate includes commercial developments such as Jack London Square and hundreds of acres of public parks and conservation areas.

The Port of Oakland is currently recruiting for the position of Senior Maritime Projects Administrator. Under direction, the incumbent assists the Manager designated by the Director, Maritime Division, in performing specialized work in organizing, developing, monitoring, coordinating and carrying out planning, implementation and control functions related to the Port’s maritime master plan, capital developments and other operational projects necessary to maintain and maximize the Port’s competitiveness. The incumbent performs complex tasks involving preparation and review of planning, financial/budgetary, legal, engineering and regulatory documents and drawings related to major development and operational projects, and is expected to exercise considerable independent judgment. Typical duties may include, but are not limited to the following:

• Recommends, develops, initiates and manages assigned projects, including preparing financial analyses/budgets for project planning and development, providing recommendations regarding the economic feasibility of projects, formulating/coordinating work assignment for project teams, and initiating and managing consultant work.
• Leads teams in performing larger complex studies and development projects.
• Serves as project manager for assigned development/infrastructure projects, monitoring projects from concept through planning, approval, regulatory permitting, environmental review, engineering design, construction, grant management (as applicable) and close-out.
• Also serves as project manager for projects that do not involve property redevelopment, such as the development of programs or policies, technology systems, budgeting, lease management and regulatory/legislative analysis.
• Assures project developments meet time schedule and budget established; establishes and leads corrective actions as needed.
• Interfaces with Port’s maritime tenants and transportation/maritime support businesses on issues such as planning, development, contractual obligations, congestion/traffic, security and regulatory compliance.
• Negotiates with tenants and with outside agencies with regard to complex planning projects to achieve Division goals.
• Represents the Port’s interests in local, regional or national transportation/maritime development and/or operational issues at various industry, community and agency meetings.
• May serve as liaison between the Port and community providing information and negotiating solutions to mitigate or resolve potential problems arising from maritime development and/or current activity.
• Assists in coordinating Division project plans with other Port divisions, and with appropriate federal, state and local government agencies, consultants and other public and private organizations to align Port plans with external plans or factors.
• Develops transportation analyses and Port access and facility evaluations of competing Ports, motor carriers, railroads and terminal operators.
• Gathers information from a variety of sources, including published information, interviews, meetings, studies, surveys and observation, and makes judgments on the value of information obtained.
• Makes or obtains and evaluates various studies, forecasts and projections needed to provide a basis for projects and planning initiatives, recommendations and decision-making.
• Prepares results of studies and recommendations in graphic, written and oral form.
• Develops programs for enhancing and maintaining Port infrastructure and safe and secure access to Port areas, coordinating between operating motor carriers, railroad, Port tenants and applicable agencies to assure the continuity of maritime operations and compliance with laws, regulations and policies.
• Scopes, manages and reviews the work of consultants retained to perform or assist in complex planning and preliminary engineering or transportation studies.
• Performs computer related functions in planning, analysis and report preparation on a personal computer.
• Acts as a liaison with other functional supervisors and managers, Port staff, clients, tenants or other stakeholders and outside agencies.
• Makes or assists with presentations and staff reports to the Maritime Director or other managers as well as the Board of Port Commissioners and other entities as necessary.
• Provides technical and functional support to other staff members and consultants as required.
• Performs related duties as required.

Minimum Qualifications:

This examination is open to persons who have a combination of education and experience that would reflect possession of the required knowledge, skills, and abilities for the position. A typical combination would include the following:

Education: Graduation from an accredited college or university with a minimum of a Bachelor’s degree.  A degree in business administration, transportation, transportation related planning or engineering, architecture, environmental sciences is desirable, but any related field will be considered. A Master’s degree is desirable but not required.

Experience: Five years of increasingly responsible project management experience in transportation or a related field. 

Additional Requirements: The Port of Oakland requires each incumbent to successfully complete a Transportation Security Administration (TSA) background check, which will include a fingerprint-based Criminal History Records Check (CHRC) and a Security Threat Assessment (STA), prior to being considered for this position. This status must be maintained for duration of employment at the Port.

Required Knowledge, Skills and Abilities (“KSAs”): Requires knowledge of the business and technical aspects of the transportation industry including Port, rail, motor and ocean carrier operations, economics, pricing and external economic and political factors which affect markets; municipal government and interrelationships of transportation governmental agencies such as the Federal Department of Transportation, Public Utilities Commission, California Transportation Commission, U.S. Maritime Administration, and related state and local organizations and their regulations affecting Division development, maintenance, operation and administration; CEQA/NEPA and other environmental and public health regulatory laws and agencies that affect maritime activities; existing Port agreements with shipping, marine terminal, rail, trucking, and warehousing companies; project management tools, methods, and best practices; community and government affairs concepts and practices; contract compliance concepts and practices; grant administration; key industry standards or practices in the areas of real estate leasing/development, urban planning, environmental compliance and mitigation, construction and construction management, and engineering; mathematics and computer software skills to prepare and/or review financial models and reports and engineering calculations, and to perform forecasting and statistical analysis; sources of information required for studies and plans; and personal computer applications in performing planning, reporting, and analysis, including but not limited to spreadsheets and project management software.

The Port’s compensation and benefit program ranks among the best in the region for public jurisdictions and is designed to reward performance and promote a balanced lifestyle, both at the workplace and away from the workplace, for our employees and their families. The Port is committed to the health and well-being of its employees and has been recognized as a FIT-Friendly Employer by the American Heart Association.  We offer a comprehensive benefit package, including medical, dental, vision, life insurance, 457 plan and paid leave.

To apply for this exceptional opportunity, view supplemental questions and/or obtain more details, please visit us at https://www.portofoakland.com/business/job-center/. Apply by June 27, 2025 at 5:00pm

Equal Opportunity Employer